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Real outcomes from real districts. Every claim backed by data and administrators you can call directly.

100%

Partner Satisfaction

Zero

Formal complaints. Ever.

7

Detailed case studies
with verifiable outcomes

Our Results
Every service. Every story. Every receipt.
Click any case study to read the full story. Full district details and direct references are available upon request.
All case studies Substitute staffing Special education Facility services Data transparency Academic programs
Academic Transformation

From last in Tennessee to first — in 18 months.

9 months of zero hires by the district. StaffEZ placed 28 certified tutors in 30 days. Reading went from 3rd-from-last to 1st statewide.
1st
in TN reading — 18 months
The challenge

Ranked last in Tennessee in mathematics and third from last in reading. District spent 9 months searching for qualified tutoring candidates — found zero. Needed an entire tutoring program built from scratch with 30 days until the second semester.

What StaffEZ did

Partnered with leadership to design the tutoring methodology. Recruited, screened, onboarded, and trained 28 certified teacher/tutor candidates in 30 days. Every tutor arrived ready to teach on day one of the second semester.

28
Tutors in 30 days
0→28
After 9mo zero hires
30
Days to launch
Reading
3rd from last
1st
in TN — 18 months
Math
Last in state
3rd
in TN — 18 months

"We tried to fill positions for our new tutoring program for over 9 months with no success. They filled all of the jobs within 28 days and had some of the most highly qualified staff we could have asked for."

— District Administrator

Full district details and a direct reference for this case study are available upon request.

Substitute Staffing

From 6 substitutes to 80+ in 60 days.

A district in crisis with fewer than 6 subs and 40+ daily vacancies — transformed before classes began.
92.5%
Fill rate from day one
The challenge

This East Tennessee district had not prioritized substitute recruitment. Their pool had dwindled to fewer than 6 qualified individuals while experiencing 40+ daily vacancies. Schools were regularly operating without substitute coverage.

Before StaffEZ

Fewer than 6 substitutes

40+ daily vacancies unfilled

No recruitment strategy

→
After StaffEZ

80+ candidates in 60 days

92.5% fill rate from day one

Continuous local pipeline

What StaffEZ did

Launched a customized local recruiting campaign while simultaneously building the service delivery platform. By the time the system was ready, 80+ substitutes were approved and prepared. The 92.5% fill rate was achieved from day one and sustained continuously since.

80+
Subs in 60 days
92.5%
Fill rate since day 1
13x
Pool growth

Full district details and a direct reference for this case study are available upon request.

Data Transparency

When the numbers don't add up, StaffEZ finds the truth.

A competitor reported a 96% fill rate. The real picture: ghost substitutes, underreported absences, and a district in crisis.
95%+
True fill rate achieved
The challenge

This West Tennessee district was being told their fill rate was 96% with a pool of 150+ substitutes and ~50 daily absences. But the experience on the ground didn't match. They came to StaffEZ for transparency.

What they were told
Fill rate96%
Sub pool150+
Daily absences~50
What StaffEZ found
True absences~75/day
Actual subs<60
Ghost listingsMany
What StaffEZ did

Gave the district full visibility into their real data from day one. Rebuilt a verified substitute pool of 150+ active candidates from the ground up. Maintained a true 95%+ fill rate — calculated honestly, including same-day and emergency placements.

150+
Verified active subs
95%+
True fill rate
100%
Data transparency

Full district details and a direct reference for this case study are available upon request.

Special Education

Substitutes weren't avoiding SPED because they couldn't. Nobody told them they could.

99% general ed fill rate but only 78% in SPED — solved with one voluntary Saturday training session.
78→96%
SPED fill rate transformation
The challenge

General ed fill rate was 99%, but SPED was stuck at 78%. The same substitutes filling regular classrooms were refusing special education assignments.

What we found when we asked

StaffEZ polled substitutes and discovered the barrier wasn't ability — it was fear. Subs didn't know if they'd be alone, whether they were qualified, or what they'd actually face in a SPED classroom.

StaffEZ partnered with the Director of Special Education to hold a voluntary "Demystifying Special Education" Saturday training. Over 80% of substitutes attended on their day off. Fill rates soared to 96%+ immediately — using the same workforce.
80%+
Voluntary Saturday attendance
78→96%
SPED fill rate jump
0
Additional subs needed

"We didn't need more bodies. We needed to remove the fear. One Saturday morning training session transformed a 78% fill rate into 96%."

— StaffEZ leadership

Full district details and a direct reference for this case study are available upon request.

Facility Services

A visiting referee sought out administration to ask who cleaned the building.

10+ years of sustained 3.2+/4.0 principal ratings. A 50-year-old building so clean it became an industry reference.
3.5/4
Latest principal rating
The challenge

The district was in ongoing disputes with their previous custodial vendor over what "clean" meant. When you have to argue the definition, the partnership has already failed.

What StaffEZ did

Brought in our high-touch, high-standards fully outsourced model. Within 3 months, buildings were restored to a level of clean the district said they didn't remember was possible. Maintained 3.2+/4.0 principal ratings for over a decade.

3.5/4
Latest rating
10+ yrs
Sustained partnership
3 mo.
Time to restore
A facilities director from a neighboring district visited as a basketball referee. He sought out administration to learn who cleaned the building — because the 50-year-old facility was one of the cleanest high schools he'd seen in Tennessee. Our materials vendor uses the building as a reference for what detailed cleaning should look like.

Full district details and a direct reference for this case study are available upon request.

Facility Services

Awarded one of five vendors. Ended up doing the work of all five.

Earned exclusive provider status from a multi-vendor award — twice — by outperforming every competitor side by side.
100%
Satisfaction rating
Story one — custodial staffing

Awarded substitute custodial staffing in a multi-vendor arrangement. StaffEZ brought free technology, worked directly with department staff, and anticipated needs before they became emergencies. Within months, the district consolidated to StaffEZ as exclusive provider.

Custodial staffing: multi-vendor → exclusive
Initial
StaffEZ
Vendor B
Vendor C
District consolidates based on performance
Final
StaffEZ — exclusive
Story two — floor care

District divided floor refinishing across 5 vendors. StaffEZ finished assigned buildings on budget and ahead of schedule. Three other vendors were behind, over budget, and wouldn't finish before fall. StaffEZ took on their buildings and finished them first.

Floor care: 5 vendors assigned, 1 delivered
StaffEZ
Done early
+ 3 vendors' buildings
Vendor B
Behind, overruns
Vendor C
Behind, overruns
Vendor D
Behind, overruns
100%
Satisfaction rating
2x
Multi→exclusive, twice
Ahead
On budget, early

Full district details and a direct reference for this case study are available upon request.

Full-Time Educators

Full-time teacher placement case study — coming soon.

Budget-neutral permanent placement with candidates averaging 10+ years experience.
TBD
Details coming
What Our Partners Say
Don't take our word for it.

"There are so many soft costs and administrative time savings that we saved far more than we anticipated. Our program MORE than pays for itself."

— Finance Director, TN District Partner

"They are the only vendor I have found that cares as much about the children in the classroom and the quality of education as we do."


— Director of Schools, IN District Partner

"The flexibility in their contract truly allows us to use them where and how we NEED them and not use them if we don't."

— HR Director, TN District Partner

"StaffEZ representatives continue to go above and beyond to accommodate the needs of our administration."

— Director of Schools, TN District Partner

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