47+ employer activities.
Zero on your plate.
Payroll, benefits, compliance, invoicing, workers' comp, unemployment claims — we handle every administrative function so your team can focus on students. And we show you every dollar.
47+
Employer activities handled by StaffEZ
ZERO
Hidden fees — every dollar itemized
Customized
Payroll processing customized for you. Weekly or biweekly.
30+
Years HR leadership experience on our team
Sub Placement / Calling Systems
- Training for teachers, substitutes, administrators, and other personnel
- Entering substitutes into software and payroll system
- Answering inbound phone calls about software and job assignments
- Hosting training for new and existing substitutes each school year
- Ongoing training related to software systems
- Best practices training for educational partners
Employment Process
- Advertising and recruiting
- Conducting candidate screening and interviews
- Recommending qualified candidates to district
- Post-offer / pre-employment processing
- I-9 form processing
- Criminal background checks
- Prior employer work history / unprofessional conduct checks
- Filing educational documents, certifications, licenses
- State and federal data collection and reporting
- Processing substitute permits where required
- Federal, state, and district compliance training
Payroll
- Payroll setup time and costs
- Costs associated with producing paychecks
- Direct deposit costs
- Validating payroll
- Managing payroll adjustments and garnishments
- Hosting payroll HR services online
- Processing W-2 forms
- Responding to verification of employment inquiries
- Processing child support payments
- Handling subpoenas
Workers' Compensation
- Filing and processing paperwork
- Costs associated with workers' comp claims
- Administrative actions for denied claims
- Claim monitoring
- Contesting ineligible claims
- Coordinating "Back-to-Work" programs
Unemployment
- Processing and responding to claims
- Costs associated with unemployment claims
- Administrative actions
- Reasonable assurance communications
Miscellaneous Compliance & Savings
- Legal costs
- Managing employment claims
- Wage and hour compliance
- EEOC compliance
- Working directly with state legislators
- Implementing performance management process
- Implementing and managing corrective action / discipline process
- 100% responsibility for all ACA monitoring, proactive compliance, and associated costs
Most staffing companies give you a single bill rate and call it "transparent." We show you the actual breakdown — every line item, every cost component — so you know exactly where your money goes and can verify it against your own records.
Your invoice includes itemized detail for every employee, every assignment, every pay period. You'll see gross pay, each tax component, insurance costs, and our administration fee — separately, clearly, and verifiably.
Our administration fee is clearly stated and competitive. There are no hidden fees, no annual escalators, and no surprise charges. The rate you agree to is the rate you pay — for the life of the contract.
Custom reporting formats are available in Excel, PDF, or direct system export — designed to integrate with your district's existing financial workflows.
What's in your bill rate
Your team stops processing payroll for temporary staff
No more manual timesheet reconciliation, pay rate calculations, or payroll runs for substitute and temporary employees. StaffEZ processes payroll weekly and handles all tax withholding, remittance, and year-end reporting — including W-2 preparation and distribution for every employee.
Workers' comp and unemployment claims disappear from your desk
StaffEZ carries all workers' compensation insurance and manages claims from incident to resolution. Unemployment claims are responded to and disputed when appropriate — removing one of the most time-consuming administrative burdens from your HR team.
Benefits don't come out of your budget
Our employees receive medical, dental, vision, short-term disability, life insurance, accident insurance, and 401(k) — all funded and administered by StaffEZ. Your district gets the retention benefits of a fully-benefited workforce without the cost or administrative overhead.
Compliance is monitored continuously — not annually
ACA eligibility monitoring, EEOC compliance, wage and hour adherence, I-9 verification, new hire state reporting, garnishment processing, and employment verification — all handled proactively by our HR team, led by a 30-year HR veteran and licensed insurance broker.
There are so many soft costs and administrative time savings experienced throughout the program that districts consistently report saving far more than they anticipated. Your HR department gets hours back every week. Your finance team gets invoices they can actually verify. And your administrators get to focus on students instead of paperwork. That's what 47+ employer activities under one roof actually looks like.
Ready to see what transparent pricing actually looks like?
Get a quote that shows every dollar — or talk to a current district partner about what the administrative savings look like in practice.