Substitute Teacher Staffing that actually works.
From the moment a teacher calls in absent to the moment the invoice reconciles — we manage every step so your administrators can focus on students.
98.5%
Average Fill Rate
Including Same-Day & Emergencies
10+
Minimum Hours of Training
Before being approved for Work
47+
Employer Related Activities
We take off of your plate
It's 5:30 AM. A teacher just called in sick. Here's what happens next.
Most staffing companies describe what they do. We'll show you what it actually looks like when you're partnered with StaffEZ.
AM
Absence entered into the system
The teacher submits their absence through the district's management system. The assignment details — school, date, time, position — are recorded and our automated placement tools immediately notify qualified substitutes.
AM
Qualified substitutes are notified instantly
Our system sends real-time notifications via mobile app, text message, and web portal. Substitutes who match the school and grade level receive priority alerts. Many assignments are accepted within minutes.
AM
If unfilled, our local team steps in
Unlike national companies that rely on automation alone, our local placement team — real people who know your schools and your substitutes — begins personally contacting available candidates to secure coverage before the first bell rings.
AM
Substitute arrives, checks in, and is ready to teach
The substitute presents their StaffEZ photo ID at the front office, verifies the assignment, reviews lesson plans, and introduces themselves to neighboring teachers. They've already completed 10+ hours of training — including classroom management, safety protocols, and FERPA compliance.
hours
We're still filling — even after the school day starts
Same-day, after-start-time requests don't get ignored. Our team continues placing substitutes throughout the day. This commitment is one reason we consistently maintain fill rates above 97% — including emergency placements.
A dedicated local team
Year-round continuous recruitment
A substitute-to-teacher pipeline
Complete compliance and administration
Custom reporting and data transparency
Performance monitoring and corrective action
We show you every dollar.
Most staffing companies give you a per-day rate and call it "transparent." We show you the actual breakdown — every line item, every cost — so you know exactly where your money goes. Our administration fee is clearly stated and competitive. No hidden fees. No escalators. No surprises.
What's in your bill rate
Refer a Friend — $100 Substitute bonus
Employees earn $100 for each successful referral after the referred candidate works 30 assignments in their first 60 days through StaffEZ.
EZ-Fee Reimbursement — up to $200
After working 60 of your first 90 days, we reimburse employees for background checks, drug tests, and onboarding costs to remove barriers to entry.
Safety & Dedication Bonus — $50-$100
Employees who work 90-120+ days incident-free during a school year earn a performance bonus.
Full benefits package
Medical, dental, vision, short-term disability, life insurance, accident insurance, and 401(k) — available to all StaffEZ employees.
Certain restrictions may apply to the above based upon location and job type. Ask your local rep for specific details.
We don't just fill your classrooms — we ensure every substitute who walks through your doors is recruited from your community, rigorously screened, trained for 10+ hours, and supported with competitive pay and benefits that keep them coming back. Your district maintains complete control at every step, and our pricing is transparent down to the penny. That's what partnership actually looks like.
Ready to see the difference?
Get a transparent quote with every dollar accounted for - or talk to a current district partner directly.